HOA Management
Property management by participation, not by proxy
The most effective—and fiscally sound—homeowners associations are those that stay engaged with and responsive to both the individual and the collective. In our advisory role to HOAs, we believe that keeping members informed and actively involved in the organization is the best way to steadily increase the value of their shared investment.
Our fee structure for HOA service engagements is based on each building’s unique needs. Tasks performed in addition to standard monthly management will be approved by both parties in advance and billed at an hourly rate.
BanCal’s service offerings for HOAs include:
Board of Directors
- Board meeting agenda, scheduling and notification
- Coordination of minutes with board Secretary, follow-up distribution
- Preparation of task lists and assignment of action items
- Timely communication with owners concerning pressing building matters
- Budget and Reserve Study presentation at annual meeting
- Oversight of elections and voting forum
- Yearly review of House Rules and CC&Rs
Maintenance
- Oversight of building systems for code compliance and safety
- Annual calendaring of reviews and certifications
- Periodic maintenance of all common areas
- Supervision of major repairs, improvements and alterations, including obtaining bids and board approval
- Reserve Study coordination for major projects per Davis-Stirling Act
Accounting
- Dues collection, deposits and transfer of reserve funds
- Monthly reconciliation of account ledgers
- Payment of operating expenses
- Monthly income and expense reports
- Annual accounting coordinated with CPA
- Year-end Financial Summary
- Annual operating budget with recommendations for reserve funds
